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[[PageOutline]]
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= Timeline =
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= Plenary planning =
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== Plenaries for every meeting ==
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* Roadmapping share from all teams.
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* "Around the Tor world" or "State of the Onion".
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* Skillshare
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= Agenda planning =
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All meetings should follow the [[TorMeetingTemplates]] framework.
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== Working sessions ==
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== Team meeting day ==
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* Vegas team retrospective
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= Open days planning =
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* Designate greeters for open days.
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* Reach out to local hackerspaces and universities with details.
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* Write blog post and tweets.
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= Documents =
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Participant wiki template: [[TorMeetingPlanning/ParticipantWikiTemplate]]
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Save-the-date template: [[TorMeetingPlanning/SaveTheDateTemplate]]
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Invitation template: [[TorMeetingPlanning/InvitationTemplate]]
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Post-meeting survey template: [[TorMeetingPlanning/PostMeetingSurveyTemplate]]
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= General best practices =
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* Send out save-the-dates at least 90 days before the meeting so that people have time to get visas.
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* Make sure the distance between the hotel and the venue takes accessibility into account; not just for getting to the venue, but for the ability to take breaks easily.
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* Give a land acknowledgement at the beginning of the meeting to recognize indigenous peoples.
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* Ask people to make the conference a "scent-free" space.
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* Identify facilitators ahead of working sessions.
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* Make space on nametags for personal pronouns.
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* Encourage people to stay through the open days.
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* Set up a buddy system for new people a few weeks before the meeting. |
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