* Send out save-the-dates at least 90 days before the meeting so that people have time to get visas.
* Make sure the distance between the hotel and the venue takes accessibility into account; not just for getting to the venue, but for the ability to take breaks easily.
* Give a land acknowledgement at the beginning of the meeting to recognize indigenous peoples.
* Ask people to make the conference a "scent-free" space.
* Identify facilitators ahead of working sessions.
* Make space on nametags for personal pronouns.
* Encourage people to stay through the open days.
* Set up a buddy system for new people a few weeks before the meeting.