@@ -27,6 +27,14 @@ What do we want out of this process?
## Offboarding process
1. They express to the membership audit secretary that they are not going to be a core contributor anymore.
2. Exit interview is sent (a list of questions replied to by email).
3. Return of swag or anything else of Tor's that they have
4. Membership secretary creates a ticket in tpo/web/tpo to remove contributor from the people page
5. Membership secretary creates a confidential ticket in TPA to remove permissions.
6. Remove from all private mailing lists and aliases. Handle contributor's email.
7. Check if they are a security liaison (i.e. on the security@ list), and if so go through the removal process.
### Priorities
What do we want out of this process?
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@@ -79,7 +87,7 @@ What do we want out of this process?
### Resigns or laid off
Offboarding process right now for Staff that resigns or laid off:
Offboarding process right now for Staff that resigns or are laid off:
1. Employee sends letter of resignation to HR and team lead.
2. Exit interview is sent (a list of questions replied by email).
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@@ -87,15 +95,17 @@ Offboarding process right now for Staff that resigns or laid off:
4. Return of company property
5. Send a reminder to submit all expenses and finish the time sheet through the last day worked.
6. Remove from payroll
7. HR checks with employee if they will continue contributing to the project as a core volunteer. If they volunteer HR needs to ask in which area.
8. If they do not volunteer:
1. HR creates a ticket in tpo/web/tpo to remove employee from the people page
2. Team lead creates a confidential ticket in TPA to remove permissions.
3. Remove from all mailing lists and aliases.
4. Handle employee's email
9. If they will volunteer:
1. Team lead creates a ticket in TPA to remove permissions not associated with the area they will continue volunteering with.
2. Remove from tor-employees mailing lists.
7. If person is core contributor, HR checks with employee if they will continue contributing to the project as a core volunteer and in which area. At this point forward, the person's tor-internal membership will be subject to the Community membership audit process.
7.1 If the person was a core contributor before becoming an employee or contractor and is terminated (fired), TPI and the Community Council will coordinate to decide whether the person should remain on tor-internal. (https://gitweb.torproject.org/community/policies.git/tree/membership.txt#n116) https://gitlab.torproject.org/tpo/team/-/wikis/Onboarding-Procedures#termination
8. If they are not core contributor or do not volunteer:
8.1 HR creates a ticket in tpo/web/tpo to remove employee from the people page
8.2 Team lead creates a confidential ticket in TPA to remove permissions.
8.3 Remove from all private mailing lists and aliases.
8.4 Disposition of employee's email
8.4.1 If they will volunteer:
8.5 Team lead creates a ticket in TPA to remove permissions not associated with the area they will continue volunteering with.
8.6 Remove from tor-employees mailing lists.
8.7 Check if they are a security liaison (i.e. on the security@ list), and if so go through the removal process.
### Gets terminated (fired)
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@@ -129,7 +139,7 @@ The audit process for core members is not happening. We need to have a timeout a
* TODO: core-only offboarding procedure
* TODO: what happens with email: https://gitlab.torproject.org/tpo/tpa/team/-/issues/32558 propose that we auto-reply with a bounce explaining the replacement email, to give agency to the sender, expiry 12 months, remove existing forwards older than 12 months
* TODO Need template for auditing services for removal/changes of accounts when offboarding https://gitlab.torproject.org/tpo/tpa/team/-/wikis/service - maybe instead of a template, make some automation to parse the service.md list and ask the operator to act (or not) on each
* TODO: discussion on onboarding/offboarding procedures for core-only contributors. Send a msg to cecylia and roger to be included in this discussion. (gaba)
* TODO: discussion on onboarding/offboarding procedures for core-only contributors. Send a msg to cecylia and Roger to be included in this discussion. (gaba)
