Sponsor XX Kick Off Meeting: Timelines: e.g July 2019 - June 2020 Meetings schedule: e.g weekly, fortnightly, monthly? on Tuesdays at HH:MMUTC Tickets: Gitlab Board filtered by sponsor. Audience: [Who should be invited to the kick off meeting?] Proposal: [Link to the proposal] Stakeholders • PM(s): PM Name (<Team(s)> • Team 1: ◦ Member 1 (role) • Team 2: ◦ etc... • Other Internal Stakeholders ◦ Internal Stakeholder 1 (role) ◦ etc... External Stakeholders • Organisation 1: ◦ Org member 1 (role) • etc... Objectives • Objective 1: ◦ Activity 1: ◦ ... • etc... Before meeting • Get meeting pad ready with ◦ deadline for the project ◦ objectives ◦ stakeholders ◦ links to project plan and timeline • Send submitted documents and meeting pad to everybody that should be in the kickoff meeting.
Meeting Agenda 1. Agree on a meeting schedule: weekly, bi-monthly, monthly, quarterly? 2. Agree on stakeholders? 3. Decide on next steps a. Triage existing issues that fall within this Sponsor's work i. PMs + Team leads ii. Look at open tickets under similar sponsors iii. Tag with Sponsor XX b. Create tickets on trac for other work c. Define exact scope i. e.g what does and doesn’t fall under scope of the project 4. Share any relevant important dates, e.g u ser testing opportunities, opportunities for stakeholder meetings, etc.. Project Schedule • Project Start: • F2F Meetings: e.g DRL Implementers meeting, OTF Summit • Reporting Deadlines: • Project End: Resources List of relevant tickets, proposal documents, project tracking documents, relevant mailing list threads, etc... Other Contacts