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Sponsor XX Kick Off Meeting: <Project Name>
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Timelines: e.g July 2019 - June 2020
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Meetings schedule: e.g weekly, fortnightly, monthly? on Tuesdays at HH:MMUTC
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Tickets: Gitlab Board filtered by sponsor.
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Audience: [Who should be invited to the kick off meeting?]
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Proposal: [Link to the proposal]
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Stakeholders
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• PM(s): PM Name (<Team(s)>
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• Team 1:
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◦ Member 1 (role)
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• Team 2:
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◦ etc...
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• Other Internal Stakeholders
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◦ Internal Stakeholder 1 (role)
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◦ etc...
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External Stakeholders
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• Organisation 1:
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◦ Org member 1 (role)
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• etc...
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Objectives
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• Objective 1:
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◦ Activity 1:
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◦ ...
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• etc...
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Before meeting
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• Get meeting pad ready with
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◦ deadline for the project
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◦ objectives
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◦ stakeholders
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◦ links to project plan and timeline
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• Send submitted documents and meeting pad to everybody that should be in the kickoff meeting.
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Meeting Agenda
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1. Agree on a meeting schedule: weekly, bi-monthly, monthly, quarterly?
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2. Agree on stakeholders?
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3. Decide on next steps
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a. Triage existing issues that fall within this Sponsor's work
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i. PMs + Team leads
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ii. Look at open tickets under similar sponsors
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iii. Tag with Sponsor XX
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b. Create tickets on trac for other work
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c. Define exact scope
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i. e.g what does and doesn’t fall under scope of the project
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4. Share any relevant important dates, e.g u ser testing opportunities, opportunities for stakeholder meetings, etc..
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Project Schedule
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• Project Start:
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• F2F Meetings: e.g DRL Implementers meeting, OTF Summit
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• Reporting Deadlines:
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• Project End:
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Resources
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List of relevant tickets, proposal documents, project tracking documents, relevant mailing list threads, etc...
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Other Contacts |