Process/HowProjectManagementAtTheTorProject.md

@@ -42,17 +42,19 @@ There are a few ways we represent projects, depending on their status:
 
 The following steps are the different phases that a project goes through at Tor, from the moment that we start dreaming it until it is completed.
 
-### Initiating/Ideation
+### Initiating or Ideation
 
-“Ideas” on what we are looking funding for comes from different sources from Tor’s staff and community. We gather them from the strategy goals for the organization, ideas from the team about what work is needed for the tools they maintain that are submitted via gitlab issues or mails to grants at torproject dot org:
+“Ideas” on what we are looking funding for comes from different sources from Tor’s staff and community. We gather them from the strategy goals for the organization, ideas from the team about what work is needed for the tools they maintain that are submitted via Gitlab issues or mails to grants at torproject dot org:
 
 1. The organization’s goals for the year we are in. The strategy goals for 2023 are [a mature organization and full access to Tor](https://gitlab.torproject.org/tpo/team/-/wikis/home#organization). For 2025-2030 we [discussed the strategy](https://gitlab.torproject.org/tpo/team/-/wikis/Meetings/2024/Lisbon/5-years-strategy) during the last in-person Tor meeting.
 2. Ideas submitted to the [proposals tracker](https://gitlab.torproject.org/tpo/operations/proposals/-/issues) we maintain. 
-3. Mails sent to the grants@torproject.org about possible projects to fund.
+3. Mails sent to the grants at torproject.org about possible projects to fund.
 
 Determining what project to apply for depends on capacity, funding opportunities and organizational priorities.
 
-When a call for proposals (CFP) for a grant is available we [write the proposal](/Process/Project-Design-and-Grant-Writing) and send it. If it gets funded then we move forward with it (unless it is a project that needs to happen regardless of funding). This may take from 6 months to a year. We consider the following items
+When a call for proposals (CFP) for a grant is available we [write the proposal](/Process/Project-Design-and-Grant-Writing) and send it. If it gets funded then we move forward with it (unless it is a project that needs to happen regardless of funding). This may take from 6 months to a year. 
+
+Once a decision has been made to pursue a particular funding opportunity, then the grant writer meets with the project manager, team lead(s)  and other stakeholders in the proposed project and decides:
 * Goal: the goals of the project, why they make sense, and what the high-level features, requirements will be.
 * Timeframe
 * Estimation / Budget
@@ -64,6 +66,9 @@ When a call for proposals (CFP) for a grant is available we [write the proposal]
   * Who has technical authority? 
   * Who has budget authority?
   * How often will requirements and designs be reviewed, and how will adjustments be decided?
+* Indicators we are using to track success of the project
+
+Once the proposal is submitted to the potential funder, the process of getting it approved may take several iterations to adjust budgets, timelines, expectations, deliverables, etc. depending on the funders’ specific criteria, until the project is awarded or rejected.
 
 At this stage, the project is put into the [GrantHub platform](https://www.granthubonline.com), and assigned a number. The GrantHub platform is managed by the Grants team, and is used to track funding opportunities over the entire lifecycle. 
 
@@ -73,12 +78,12 @@ All grant writing happens in ephemeral Google docs, or in the Fundraising Team/G
 
 ### Planning
 
-Once the project gets approved, the project manager gets the submitted documents that were approved and stores the approved, final version in Nextcloud in the folder Sponsors/Sponsor NN/Documents Submitted. They will also add the sponsor information to the [active Sponsors's page](home#projects).
+Once the project gets approved, the project manager gets the submitted documents that were approved and stores the approved, final clean version in Nextcloud in the folder Projects/Project NN/Documents Submitted. They will also add the project's information to the [active Project's page](home#projects).
 
 Next the project manager will:
 *	Send a poll to all people involved in the project to find a day to do a kickoff meeting.
 *	Converts the approved time-line into a ‘status and timeline’ spreadsheet to track and change across the duration of the project.
-*	Creates a label ‘Sponsor NN’ in Gitlab
+*	Creates a label ‘Project NN’ in Gitlab
 *	Creates a [coordination meeting pad with information about the project](Process/Templates/KickoffProjectMeetingPadTemplate):
   * Start and end dates
   * Goals
@@ -107,7 +112,7 @@ The [kickoff meeting](Process/Templates/KickoffMeetingTemplate)  agenda includes
 
 Next, we create tickets, adding them to the appropiate milestone, tagging them with the sponsor label. 
 
-The [roadmap](process/HowToBuildRoadmap) will be define by a [kanban board](https://gitlab.torproject.org/groups/tpo/-/boards) filtered by the sponsors's milestone.
+The [roadmap](process/HowToBuildRoadmap) will be define by a [kanban board](https://gitlab.torproject.org/groups/tpo/-/boards) filtered by the project's milestone.
 
 ### Communication